How ATS optimises the recruitment process

In normal recruitment there is a large margin for error

How does such recruitment actually work? You need to prepare an advertisement, post it on job portals, collect and sort the submitted CVs, assess the relevant experience and skills of the candidates, schedule interviews, inform colleagues and select the most suitable candidate. The job doesn’t end there, either, the recruiter then has to request all the documents needed for the onboarding, report the new employee to the authorities, prepare the contract and organise the training. The room for error and communication noise is huge.

Recruitment is no walk in the park for candidates either. When they do decide to send in a CV, in many cases they don’t even get any feedback and develop a negative image of the company, or wait several weeks for a response. Misunderstandings can arise when scheduling an interview, and if they go through the selection process, they are overwhelmed with requests and new information. So if you want to make recruitment as stress-free as possible for all parties involved, you have no choice but to digitise the process.

Easily sort candidates

An ATS, or Applicant Tracking System, can help you with every step of the recruitment process, even writing an advert using artificial intelligence. Our ATS Platinum also offers automatic ad placement on selected job portals and automatically matches candidate responses to a specific job. This way you have a perfect overview of the resumes sent and it can’t happen that, for example, one of them gets stuck in spam.

Improve your company image

ATS will improve the Candidate Experience or how job candidates feel during the recruitment process. There’s no long delay between sending your resume and getting feedback, because it reminds you when it’s time to reach out to the candidate. Plus, with ATS Platinum, you can automatically send rejection and acceptance emails with one click.

You’ll keep your interviews in order

Are you going to invite candidates to an interview? Great, with ATS Platinum you can schedule the date, time and location and notify colleagues affected by the event straight away. Avoid misunderstandings and simplify communication with the rest of the team. The ATS app can then write the information into your calendar and automatically alert you and the selected candidate a few days in advance.

Create a pool of candidates

Having your own talent pool of candidates is especially important for larger companies. It’s basically a database of potential candidates who have responded to an advert in the past but were unsuccessful in the selection process. However, they may be a better fit for another advertised position, so you decide to reach out to them retrospectively. With the right ATS, this is not a problem. With ATS Platinum, for example, you can see the reasons for previous rejections. Not only does it make it easier to find relevant candidates, but it also saves you time and money that you would otherwise spend on further advertising.

Don’t get lost in GDPR

You need to keep GDPR in mind throughout the recruitment process. Data protection applies not only to applicants but also to the candidates recruited. The ATS will collect and check all this data for you and then notify you when your consent is about to expire and take care of renewing it if necessary.

Resolve substitutability

Optimizing the recruitment process saves companies money, but it also saves them time that they can spend on improving relationships with existing employees. Plus, in one fell swoop, you solve replaceability if a recruiter goes on vacation or decides to quit altogether. Taking data from a single app is infinitely easier than taking over an agenda of excel spreadsheets, countless folders and handwritten notes.