Streamlining Data Management for HANÁK Centrum

Introduction: HANÁK Centrum’s Journey Towards Operational Optimization with Tabidoo

HANÁK Centrum, a leading interior designer shop in the Czech Republic with branches in Prague, Brno, and Bratislava, sought to optimize their operations and improve data management through the implementation of a digital solution.

As a company focused on delivering complete interior design solutions, they recognized the need to unify their systems, enhance collaboration, and streamline workflows using enterprise applications and the best organizational tools available.

The Request: HANÁK Centrum’s Need for a Comprehensive Data Management Solution

HANÁK Centrum, previously heavily reliant on Excel sheets, required a comprehensive solution for data management and reporting.

Their initial request to Tabidoo was to transform their attendance system, which involved collecting and analyzing employee attendance data.

Additionally, they aimed to overhaul their order system, integrating it with their price quotation process and aligning it with their e-shop prices.   Understanding the importance of collaboration and seamless workflows, HANÁK Centrum also expressed interest in allowing team members, such as technicians, to contribute their expertise by attaching assembly logs and incorporating a return of goods form into the system.

Tabidoo’s Digital Tools for Enhanced Data Management and Reporting

Attendance System – Data Management and Reporting

Tabidoo provided HANÁK Centrum with a cloud-based database and online data management software. These tools enabled Tabidoo to develop an attendance system, where employees can record their attendance time, and managers can also enter the data if required.

Employees were given the flexibility to choose from various attendance types, including Work, Home Office, Vacation, Sickness, and more. At the end of each month, an automated attendance review is generated and sent to the managers via email.

This solution enabled them to centralize all their data, ensuring secure storage and efficient access. The digital organization tools offered by Tabidoo allowed for easy organization, retrieval, and analysis of data, enabling HANÁK Centrum to generate comprehensive reports effortlessly.

Order System and Workflow Automation: Tabidoo’s Low-Code Platform for Efficient Order Management

The order system underwent a comprehensive transformation, providing a clear overview of the number of orders, their status (Signed, In Production, Assembly, Finished), distribution based on branches, responsible designers, assigned technicians, and integration with developer projects.

The system also offered a chart displaying all orders throughout the year, enabling efficient tracking and management. The implementation of Tabidoo’s low-code platform facilitated the customization of workflows to suit HANÁK Centrum’s specific requirements.

Through this platform, they could automate various processes, reducing manual effort and optimizing efficiency. This improved visibility enabled efficient tracking and streamlined collaboration among team members involved in the order fulfillment process.

Tabidoo help article: Workflow Automation

Price Quotation Integration and Data Reporting

Tabidoo’s integration capabilities facilitated seamless connectivity between the price quotation system and the company’s e-shop.

This integration ensured that appliance prices were automatically synchronized, eliminating discrepancies between price quotations and actual prices.

The system generated comprehensive PDF reports containing essential information such as prices, client details, item lists, and assembly addresses, simplifying the quotation-to-order conversion process.

Template Utilization: Unlocking Additional Benefits with Tabidoo’s Template Functionality

HANÁK Centrum discovered additional benefits by utilizing the template functionality offered by Tabidoo.

They implemented the vehicle fleet evidence system template, which streamlined the management of: fuel cards, odometer readings, license plates, vignette status and more.

Moreover, the company employed the template for managing incoming payments, allowing for on-demand downloading of payment records.

The Benefits: How Tabidoo Transformed HANÁK Centrum’s Operations

The implementation of Tabidoo’s digital solution brought numerous benefits to HANÁK Centrum:

• Enhanced Data Management: The cloud-based database and data management software provided HANÁK Centrum with a centralized repository for all their data, eliminating the need for scattered Excel sheets and ensuring data consistency and accuracy.
• Streamlined Workflows: The low code platform allowed HANÁK Centrum to automate repetitive tasks, reducing manual effort and enabling employees to focus on value-added activities. This streamlined their processes and improved overall efficiency.
• Comprehensive Reporting: The digital solution offered robust reporting capabilities, empowering HANÁK Centrum to generate insightful reports and gain valuable business insights. This data-driven approach enabled them to make informed decisions and optimize their operations.

Client Comments: HANÁK Centrum’s Satisfaction with Tabidoo’s Customizable Solution

HANÁK Centrum expressed their satisfaction with the implemented solution. They appreciated the ease of use, intuitive interface, and the ability to customize workflows according to their specific needs.

They appreciate the elimination of disparate data sources and inconsistent file formats that previously hindered collaboration and understanding.

The Tabidoo team actively listened to their feedback and provided customized solutions to further enhance HANÁK Centrum’s workflow.

Conclusion

By leveraging Tabidoo’s digital solution, HANÁK Centrum successfully transformed their data management and reporting processes, streamlined workflows, and enhanced collaboration.

The adoption of enterprise applications, best organizational tools, and cloud-based database enabled them to centralize their data, automate tasks, and improve efficiency.

With seamless integration and low-code customization, HANÁK Centrum can now focus on delivering exceptional interior design services while maintaining a well-organized and efficient operation.